Fermu Website

INDEX

1. How can I check the spelling in other languages different from Spanish?

Word contains spelling and grammar tools for different languages according to Office version and location. For example, Spanish Office 2000 contains proofing tools for Spanish, Catalan, Basque, French and English languages.

(http://www.microsoft.com/office/previous/2000/worldwide/proofing.asp)

Office 2002 contains the previous ones plus Galician.

(http://www.microsoft.com/office/previous/xp/multilingual/localized.asp)

Office 2003 in Spanish contains all the previous ones plus Portuguese.

(http://www.microsoft.com/office/editions/prodinfo/language/localized.mspx)

In order to enable spelling and grammar in languages different from aforementioned ones it is necessary to acquire the Proofing Tools. Proofing Tools is an add-in package that contains proofing tools for more than 50 different languages. This software is specific for each Office version. For further information:

Office 2000: http://www.microsoft.com/office/previous/2000/worldwide/proofing.asp 

Office 2002: http://www.microsoft.com/office/previous/xp/multilingual/prooftools.asp 

Office 2003: http://www.microsoft.com/spain/office/editions/proofingtools.asp 

2. What is “normal.dot”, where is it, what is its function, why gets its damaged?

The file “normal.dot” is the template that Word uses by default when opening. In this file, toolbars used and customization elements are defined.
This file is located on several paths according to the Operating System. So:

Microsoft Windows 98 or Microsoft Windows Millennium, it is located on
C:\Windows\Application Data\Microsoft\Templates

Microsoft Windows 98, Microsoft Windows Millennium with enable user
profiles o Microsoft Windows NT 4.0, it is located on
C:\Windows\Profiles\user_name\Application Data\Microsoft\Templates

Microsoft Windows 2000 or Windows XP
C:\Documents and Settings\user_name\Application Data\Microsoft\Templates

Take into account that in Word 2002 and Word 2003 we will be able to find normal.dot template only if we modify this global template.

3. Why a new document does not appear as blank document?

Sometimes, when starting a new document in Word, it does not appear as blank document. This happens because we have modified the template used when Word starts. This template is only a file and is called Normal.dot. To get new documents to be blank, we have to search for this file in our computer, and rename it to normal.old, for example; or directly delete it. The folder that contains normal.dot is hidden so you need to check “Show hidden files and folders” in My Computer > Tools > Folder Options in order to find normal.dot. Previously, we must close Word and also Outlook if we use Word as email editor. When Word launches a new normal.dot file will be created with the default parameters.

4. When we choose in Word open template option of our computer, it is possible that they do not look like such. How to get it?

In Word we can see the templates folder going to Tools > Options > File locations tab. When we have located the folder we make a search in Windows Explorer and we create a subfolder into main folder which usually is called “Templates”. Then we add a template to this folder. When done, a new tab with the created folder and the templates should appear in the template dialog box.

Mail Merge has changed through Office versions. First, the fields were formatted in the data source and now they need to be formatted in destination, so we must use the field format switches, editing the field with the Alt+F9 key combination, and give the desired format.

Examples:

Dates, something like this: {Mergefield Fiieldname \@ "dd/MM/yyyy”}

Two decimal numbers {Mergefield "Fieldname" \# "0.00" } (be careful with decimal sign used)

Two decimal numbers with the euro symbol: {Mergefield "Fieldname" \#"0,00 €"}

To get a percent: {={MERGEFIELD "Fieldname"} *100 \#"0 %"}

Take a look to Word Help in order to see more switches.

If we start Word and go to the fonts list it is possible that we only see one or two fonts and not all the ones installed in Windows. For example, this doesn't happen in Excel, as all the fonts installed are listed. Then, we ask ourselves: what happens? The answer is easy: we need to install and predetermine (this is important) a printer in Word. If we already have selected a printer and this issue happens, then we must try another printer that supports True Type fonts.

7. May I have to check “Allow fast saves” check box?

Not better. It causes more issues than benefits. If this box is set, Word do not appropriately save the document, and stored information does not match to logical structure of file. It is added at the end of the document, so it is probably that the document gets corrupted. In addition, this function also increases the size of the file since the information does not rewrite or eliminate. “Allow fast saves” checkbox should be always cleared and with greater reason when we work with confidential documents or into a network

8. ¿Why does {PAGE} appear in my documents instead of the page number or {EMBED Equation} instead of my equation or {EMBED MS.Graph...} instead of my graphics... Or? (and so on)

It is simple: we have to press ALT + F9 key combination in order to clear field codes that represent these strange characters. Another way: in order to set/clear these codes, is check the “Field codes” box in Tools Options “View” tab, Show category

9. Troubles with images in Word 2003 and Word 2002. How to solve them?

When we insert images in Word and we cannot view them in a suitable way, we can do what follows:

•  In Normal view, we can change to Print Layout View, because the objects not aligned to text (in Word 2002 and 2003) are not shown in Normal view.
•  Tools / Options, View tab and check the box Drawings and uncheck the box Picture Placeholders. Also check Drawings in Print tab
•  If what is stated above does not solve the issue try to reduce hardware acceleration in Control Panel / Appearance and Themes /  Display, Settings tab, Advanced button and in Troubleshoot tab decrease the acceleration and try it. If it gets solve we should look for updated drivers for the computer or rather, keep this acceleration when working in Word and enable acceleration when not working in it.

10. Why some words appear underlined in red and another in green colour?

If you have enable Check spelling while you type we can realize that some words are underlined in red or green colour. If we get a red underlined this means a possible orthographic error and a green one means a possible grammatical error.

11. If we have enable to see hidden files, what are these files starting in ~$ which appear where the file is saved?

They are Word temporary files. When a saved file is opened Word creates a temporary file starting in ~$ followed by the file name. This file is also called “Owner File” and it is responsible of errors such as “This file is already opened by <user name>”, in case of another user tries to open the file if it is already opened; or “This file is already opened by another user”… when it is damaged.

Word uses more temporary files for a good work. Review this article for further information: http://support.microsoft.com/?scid=kb%3Ben-us%3B211632&x=15&y=14

12. Can I choose another font size which Word offers?

Yes, you can choose whatever integer value and even decimals values, only if there is a single decimal number and it is multiple of 5. I mean, you cannot choose 12,23 or 22,52.

13. What orphans and widow lines are?

An orphan line is the first one of a paragraph which is printed alone at the bottom of a page and a widow line is the last line of a paragraph which is printed alone at the top of a page.

14. Can I install several Office versions altogether without overwrite themselves?

Yes, it is possible, but it is not a common task. There is an Office application for which you cannot install several versions and it is Outlook, but you can install several versions of the other Office products such as Word, Excel or PowerPoint. To do this, the best choice is to install them from the earliest to the newest version and in the setup process to assign different folder to different versions of Office. For further information:

15. Can I separately install Office products?

Of course. You can purchase the products in a standalone way or all together. If you choose the first option, the setup is straightforward. If you want to install only a product of the suite we have to choice when installing the option “Customize install” and the wizard will guide you to choose the product you have to install.

16. Can the spell checker decrease the resources of the system?

Yes, it may decrease them, mainly if the memory is not enough.

17. What is a macro?

It is an action or set of actions for automating tasks. For example, suppose that we usually print some files in the non default Word printer. Instead of going to File / Print and there choosing the printer, we can create a macro for doing this mess.

18. Can I create my own dictionary?

Yes, you can. To create a dictionary, you have to go to Tools / Options, “Spelling & Grammar” tab. Click on “Custom Dictionaries” and then click on “New”. You type its name and then save it. Now you have to highlight it and activate it. To activate it we have to go again to “Spelling & Grammar” tab and to uncheck “Suggest from main dictionary only”.

19. What is Detect and Repair feature and what can it solve?

It is a feature that detects and repairs problems such as files missing and registry configuration of programs related to Office. For further information about this feature you may want to review the following articles from Microsoft Knowledge Base:

Description of the differences between repair and reinstall in Office XP and 2003.

 20. What is a hyperlink?

A hyperlink is a text or a graphic such as that when we click on it, it carry us to a file, a location on a file, an FTP site, so on.

To insert a hyperlink in Word you have to go to Insert / Hyperlink and then follow the steps.

21. How can I stop using the Office Assistant?

Yes, you can hide temporarily or definitively the Office Assistant. To get it we have to go to Help menu and then check “Show the Office Assistant”. When showing it click on it, Options and we will be able to choose in the menu several options. The first one is “Use the Office Assistant”. If we uncheck it, the assistant will hide.

22. How can I install the Equations Editor?

From Control Panel, go to Add or Remove Programs. There we have to choose our Office edition and choose “Install or Change”. We will prompted a menu allowing us “Add or remove programs” and then choose “Choose advanced customization of applications”. Then expand the menu “Office Tools” and locate the “Equations Editor” and choose “Run from My Computer”.

When installed, to insert an equation go to Insert / Object and in “Object type”, choose “Microsoft Equation 3.0”

23. What is “Allow background saves”?

It allows saving files while we are on work.

24. Is there a minimum size for the page margins?

Yes, if we will print it. The most part of printers need these margins for printing correctly.

25. I can create my own personal orthographic dictionary, but can I create a personal grammar dictionary?

No, you cannot.

26. What kind of dangerous components (from security viewpoint) can an Office document contain?

The greatest threaten, so to speak, is the known as macro virus. As their name says, they come “hidden” inside a macro. This is so because the macros are written in a programming language called VBA and then they can be programmed for damaging our computer. So, it is recommended to choose a high security macro, to avoid executing without prompting, or it we are emailed a file from a non reliable source, hold down SHIFT key while opening the file; the macros will not be executed.

27. Can I use more Office Assistants than default ones?

You could do that for Office 97, downloading then from Microsoft web pages. For newest versions there is not such possibility.

28. There is Office versions without FrontPage. In this case, can I purchase and install it in a standalone way?

Yes, of course. FrontPage is an Office Suite product, so you can purchase and install it separately.

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